Negotiation and Relocation of Utility Pipelines for P3 Projects

Design–Build projects clearly layout an understanding of all stakeholders on the location, quantity, and costs of the utilities to be relocated or constructed. So how do we take multiple funding stakeholders with competing interest to agree on cost, schedule, and scope? (The Three Pillars of Project Management). Using the Transportation Association of Canada (TAC) Guidelines to Utility Coordination on Public–Private Partnership Projects, we will discuss the planning and implementation of several projects recently planned in Ontario, Canada. The preparation of Request for Proposal (RFP) documents that allows for implementation of project goals, attaining stakeholder needs, and providing Project CO with the flexibility to still provide innovation is the difficulty put on the Engineers to maintain the balance of the competing interests. The intent of this presentation is to show the implementation of best practices through the use of Guidelines and the real-world consequences of their implementations. It will discuss and show the challenges with the implementation of the Public–Private Partnership (P3) environment into the existing processes. The issues with existing processes for stakeholders who do not understand how to implement their existing processes into the P3 environment and how to achieve their goals with their specific situation. The presentation will focus on the implementation of the TAC Guidelines to Utility Relocations flow chart and the challenges and lessons learned at each step using the Hurontario LRT as the project in focus. This will cover major components of the RFP preparation, including Planning, RFP preparation, and In-Market period. By having two different projects with two different fundamental approaches to utility relocation, the discussion will focus on the Bid phase implementation and negotiations with the stakeholders during the RFP preparation as well as the Detailed Design and Construction Phase.